Kipta software-spend dashboard

See where your software budget goes—and what to do next.

A service-assisted dashboard for organisations that need clearer visibility over applications, licences, ownership, renewals, usage and potential savings.

The business problem

Software costs grow quietly.

Subscriptions are added by different teams, employees leave, licences remain active and renewals arrive without enough time to challenge them.

No reliable inventory of software and owners
Unused or underused licences
Overlapping tools performing similar jobs
Renewals managed too late
Spend data scattered across multiple sources
Limited evidence for optimisation decisions

The Kipta outcome

From scattered data to an action plan.

The dashboard is not the final result. The value comes from identifying avoidable spend, preparing for renewals and giving leaders clear actions.

VisibilityKnow what is being used, by whom and at what cost.

ControlAssign ownership and review renewals before they become urgent.

SavingsIdentify licences and tools that can be reduced, reclaimed or consolidated.

Core visibility

One view of the questions leaders need answered.

Spend

Monthly, annual and recurring software costs by supplier, department or owner.

Licences & usage

Purchased, assigned, active and inactive licences where the data is available.

Renewals

Upcoming dates, notice periods, contract owners and preparation status.

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Optimisation

Potential savings, duplicate tools and recommended next actions.

Illustrative preview

A practical management view.

The final dashboard is configured around agreed data and reporting needs. The example below demonstrates the intended clarity.

Technology portfolio

Executive overview · illustrative data

Updated 18 July

Total annual spend£126,4008.2% above prior year

Applications426 under review

Potential savings£18,24014.4% opportunity

Renewals in 90 days73 need action

Priority opportunities

Application	Finding	Opportunity	Status
Design Suite	18 inactive licences	£5,400	Review
CRM Add-on	Low adoption	£3,240	Review
Survey Tool	Duplicate capability	£2,760	Actioned
Storage Pro	Oversized plan	£1,920	Validated

Upcoming renewals

CRM Platform
27 days

£22k

HR Platform
46 days

£14k

Collaboration
61 days

£9k

Service-assisted MVP

We validate the value before overbuilding the technology.

Kipta initially combines structured data collection, analysis, a clear dashboard and advisory recommendations. Automation is added only where repeated customer needs justify it.

1. Collect

Gather software, finance, licence, ownership and renewal data using an agreed template.

2. Analyse

Clean the information, identify gaps and assess optimisation opportunities.

3. Act

Present priorities, owners, renewals and recommended actions through the dashboard and review.

Initial commercial model

Start with the level of visibility you need.

Final pricing depends on application volume, data quality, refresh frequency and integration requirements.

Visibility Snapshot

A one-off starting point.

£750 from

Structured data collection
Initial software inventory
Spend and renewal overview
Priority findings
Recommendations review

Discuss a snapshot

Pilot offer

Optimisation Review

More detailed analysis and actions.

£1,500 from

Licence and usage analysis
Duplicate-tool review
Renewal preparation
Ownership mapping
Executive summary

Managed Visibility

Ongoing monitoring and reporting.

£199 /month from

Regular data refreshes
Renewal tracking
Savings progress
Management reporting
Periodic review meetings

Discuss managed visibility

These are launch assumptions for validation, not a promise that every organisation fits the entry price. Complex data, large application portfolios, integrations and security requirements are scoped separately.

Common questions

What the dashboard is—and is not.

Is this a fully automated SaaS platform?

Not at the initial stage. Kipta is deliberately launching as a service-assisted dashboard so customer value and repeatable requirements can be validated before expensive software development.

Who is it best suited to?

Organisations with enough software complexity to make visibility difficult—often 20 to 250 employees or businesses using roughly 15 or more paid applications.

What data is needed?

Usually a software inventory, finance or subscription data, licence counts, renewal information, application ownership and usage data where available.

Does the dashboard guarantee savings?

No. It identifies evidence-based opportunities and actions. Realised savings depend on contracts, business requirements, implementation decisions and client follow-through.

Pilot customers